7 Examples: How To Email a Hiring Manager Directly

When searching for a job, emailing the hiring manager directly can be a beneficial strategy. By doing so, you create a more personal connection and demonstrate your extra effort to stand out among other applicants. Let’s explore the advantages of deciding to email the hiring manager directly.

• Reaching out to the hiring manager shows initiative. It demonstrates your keen interest in the job and your willingness to take action. This can help you leave a lasting impression and potentially increase your chances of landing an interview.
• It gives you an opportunity to showcase your unique skills and qualifications. In your email, you can highlight specific experiences or skill sets that make you an ideal candidate for the job. This focused communication might not be possible if you only submit your application through the standard online application process.
• Emailing the hiring manager directly can help you bypass the competition. Sometimes, online applications get lost in a sea of candidates and might not receive the attention they deserve. By emailing the hiring manager, your application could get their immediate attention, increasing your chances of advancing to the next stage.

Part 1 How to Write an Effective Email to a Hiring Manager

Before you start writing your email, make sure you have the correct email address of the hiring manager. You can usually find it through their company’s website or LinkedIn profile. If you’re unsure, ask a mutual connection or send a polite inquiry to the company’s general email.

When crafting your email, it’s essential to get the subject line right. Create a concise subject line that clearly states the purpose of your email. For example, “Application for Marketing Specialist – Jane Doe” or “Graphic Designer Inquiry – John Smith“. This helps the hiring manager quickly understand the context and prioritize your email.

Here are some examples of subject lines that can help grab their attention:

• Inquiry about [job title] position at [company name]
• [Your name] applying for [job title] position
• Experienced [job title] interested in joining [company name]
• [Job title] with [years of experience] years of experience interested in joining [company name]

Begin your email with a professional yet friendly greeting. Address the hiring manager by their full name if possible, e.g., “Dear Mr. Johnson” or “Hello Ms. Rivera“. If you don’t know the hiring manager’s name, you can use a generic greeting like “Dear Hiring Manager.”

Now, it’s time to introduce yourself. In the first paragraph, provide a brief overview of your background and the role you’re applying for or inquiring about. For example,

“My name is Jane Doe, and I recently came across your job posting for a marketing specialist. With over five years of experience in marketing and a degree in Business Administration, I believe I would be a strong candidate for this position.”

In the second paragraph, focus on the reasons you’re interested in the company and the role. Demonstrate that you’ve done some research and found a connection to the company’s values, mission, or culture. For example,

“I am particularly drawn to Company XYZ because of its commitment to sustainability and ethical business practices. Having worked on environmentally-friendly marketing campaigns in my previous roles, I am excited about the opportunity to align my passion with Company XYZ’s goals.”

Proceed to mention key strengths and accomplishments that make you a great candidate for the role. Use quantifiable achievements and specific examples to illustrate your expertise. For example,

“During my time at Company ABC, I developed and executed a social media strategy that resulted in a 45% increase in engagement across all platforms and contributed to a 20% increase in online sales.”

Finally, end your email by thanking the hiring manager for their time and consideration, stating your interest in discussing the opportunity further, and providing any necessary attachments (such as your resume or portfolio). For example,

“I appreciate your time and consideration, and I would love the chance to discuss how my skills and experience can contribute to Company XYZ’s ongoing success. I have attached my resume for your review. Please feel free to contact me at your earliest convenience to schedule a conversation.”

Remember to proofread your email for grammar, spelling, and clarity before hitting send.

Part 2 Template of an Email to a Hiring Manager

Hello [Hiring Manager’s Name],

I came across the [Job Title] position on [Job Board/Company Website] and believe I would be a great fit for the role at [Company Name]. With my experience in [Relevant Experience], I am confident that my skills align with what you are looking for.

In my previous role as a [Previous Job Title], I successfully [Achievement/Task]. I believe this experience makes me a strong candidate for the [Job Title] position at [Company Name].

I have attached my resume for your review. I would appreciate the opportunity to discuss my qualifications further and explore how my skills and experiences can add value to your team.

Thank you for your time and consideration. I look forward to hearing from you.

Best regards, [Your Full Name] [Your Email Address] [Your Phone Number]

Part 3 Recent Graduate Email Template to a Hiring Manager

Dear [Hiring Manager’s name],

As a recent graduate from [university name] with a degree in [field of study], I am excited about the [job title] position at [company name] and believe I would be a great fit for the role. I have gained valuable experience through internships and academic projects, particularly in [relevant skills or areas of expertise].

I have attached my resume, which further highlights my experience and education. Thank you for considering my application, and I look forward to the opportunity to discuss how my skills and passion align with [company name]’s values and goals.

Best regards, [Your name] [Your phone number] [Your email address]

Part 4 Experienced Professional Email Template to a Hiring Manager

Dear [Hiring Manager’s name],

I came across the [job title] position at [company name] and believe my skills and experience make me an ideal candidate. With [years of experience] years of experience in [industry or job field], I have honed my abilities in [relevant skills or areas of expertise].

During my time at [previous company or companies], I have [achievements or career highlights]. These experiences have developed my ability to [specific skills related to the job] and contribute to [company name]’s success.

Please find my resume attached for your review. I would be grateful for the opportunity to discuss how my background aligns with the requirements of the [job title] position.

[Your phone number]

[Your email address]

Part 5 Example of a Well-Crafted Email to a Hiring Manager

Subject Line: Application for Sales Manager Position (Ref#56789) – Jane Smith

Dear Mr. Johnson,

I recently discovered the Sales Manager position on your company’s website and am excited to submit my application. With over five years of experience in sales, I believe my skills and qualifications make me a strong candidate for this role.

In my previous position as a Sales Team Leader at XYZ Company, I successfully increased our quarterly sales by 15% while mentoring and training a team of junior sales representatives. My strong negotiation and communication skills, combined with a track record of building lasting relationships with clients, would enable me to contribute significantly to [Company Name]’s continued growth and success.

I have attached my resume for your review and would welcome the opportunity to further discuss my qualifications with you either on the phone or in-person. Thank you for considering my application, and I look forward to hearing from you soon.

Phone: (123) 456-7890

Remember to tailor these templates according to your unique background and the specific job for which you are applying. Keep the email concise and focused on your qualifications and the value you can bring to the company.

Part 6 Follow-up Email to a Hiring Manager

When you email a hiring manager, it’s crucial to follow up at the right time. A well-timed follow-up email can show your enthusiasm for the job and help you stand out from other candidates.

Before sending a follow-up email, wait for at least a week after the interview or submitting your application. This gives the hiring manager enough time to review your application and gather feedback from the interviewers.

When preparing the email, make sure to use the hiring manager’s name and maintain a professional tone. Keep the subject line clear and concise, such as “Following up on the [Job Title] position.”

Part 7 Follow-up Email Template to a Hiring Manager

When following up with a hiring manager, it’s important to strike the right balance between being polite and persistent. Here are a few templates and examples to help you craft the perfect follow-up email.

Template 1: A gentle follow-up after submitting your application:

Subject: Application for [Job Title] – [Your Name]

Hello [Hiring Manager’s Name],

I hope you’re having a great day! I recently applied for the [Job Title] position at [Company Name] and wanted to make sure you received my application. I am very excited about this opportunity and believe my skills and experience make me a strong candidate.

Thank you for considering my application. If you need any further information or have any questions, please don’t hesitate to reach out.

Best regards, [Your Name]

Template 2

Dear [Hiring Manager’s Name],

I hope this email finds you well. I just wanted to follow up on our conversation about the [Job Title] position. I remain very interested in the opportunity and believe my background in [relevant experience] and skills in [relevant skills] make me a strong candidate for the role.

If you require any additional information or materials from me, please do not hesitate to ask. I look forward to the possibility of contributing to your team.

Best regards, [Your Name]

Template 3: Connecting with them on LinkedIn:

Subject: Connection Request from [Your Name]

Hi [Hiring Manager’s Name],

I hope this message finds you well. I recently applied for the [Job Title] position at [Company Name]. I came across your profile on LinkedIn, and I was impressed by your background and experience.

I would love to connect with you on LinkedIn and learn more about your career journey and any valuable insights you might have about the [Job Title] position.

Thank you for your time and consideration. I look forward to hearing from you.

Best regards, [Your Name]

Part 8 How to Avoid Common Mistakes in Emailing Hiring Managers

• One common pitfall when emailing a hiring manager is using a generic or impersonal greeting. To avoid this, always try to find out the hiring manager’s name through the job posting or company website. If you cannot find their name, use a more targeted greeting like “Dear Hiring Manager”.
• Another mistake is sending an email with a vague or unprofessional subject line. Your subject line should be clear, concise, and accurately reflect the content of your email. For example, “Application for [Job Title] – [Your Name]”. This helps the hiring manager quickly identify your email in their inbox.
• In the body of your email, it’s essential to be concise and to the point. Avoid overloading the hiring manager with unnecessary information. Instead, focus on the most relevant details, like your qualifications, experience, and why you’re interested in the position. Limit yourself to a few short paragraphs, and consider using bullet points for easy readability.
• Be careful not to copy and paste your resume directly into the email. It’s better to highlight key achievements and skills that you feel make you the perfect fit for the position. Attach your formal resume as a PDF file so that it’s easily accessible and well-formatted.
• Drafting your email with poor grammar and spelling mistakes can be detrimental to your application. Always proofread your email before sending it. Consider using a grammar and spell-checker tool to help you catch any errors.
• Lastly, don’t forget to include a professional email signature. Your signature should consist of your full name, phone number, and LinkedIn profile (if you have one). This makes it easy for the hiring manager to follow up on your message and get in touch with you.

Part 9 Tips and Guidelines for Emailing a Hiring Manager

When emailing a hiring manager directly, it’s essential to follow some guidelines to increase your chances of getting a response and making a positive impression. Here are some tips to help you craft effective emails:

• 1. Do your research
  Before sending an email, take the time to research the company and its values. This will enable you to tailor your email to the specific organization and demonstrate your genuine interest in the position.
• 2. Find the right contact
  Try to find the hiring manager’s email address through the company website, networking sites like LinkedIn or through company insiders. Addressing your email to a specific person will make it more likely to be opened and read.
• 3. Use a descriptive and concise subject line
  Your subject line should clearly convey the purpose of the email and ideally include the job title or reference number. For example: “Application for Marketing Assistant Position (Ref#12345) – Your Name”.
• 4. Be polite and professional
  Even though you’re using a casual vocabulary, maintain a professional tone throughout the email. Be polite, and avoid using slang or overly informal language. Start with a proper salutation, such as “Dear [Hiring Manager’s Name],”.
• 5. Keep it brief and to the point
  Hiring managers are busy people, so it’s crucial to respect their time. Keep your message concise while still providing the necessary information. Focus on your relevant qualifications, experience, and what makes you a strong candidate for the position.
• 6. Use a professional email signature
  A well-designed email signature can leave a lasting impression on the recipient. Include your full name, phone number, email address, and a link to your LinkedIn profile or online portfolio, if applicable.
• 7. Proofread before sending
  Mistakes and typos in your email can give a negative impression. Double-check your email for grammar, spelling, and clarity before hitting send.

When you’re reaching out to a hiring manager directly, it’s important to keep your email concise, professional, and tailored to the position you’re applying for. Be confident in your skills and experiences, expressing your enthusiasm for the role. Use clear language and make sure your subject line is attention-grabbing.

Providing specific examples from your career shows the hiring manager that you have the qualities they’re looking for. Make sure to explain how your experiences are relevant to the position and how they make you the ideal candidate.

Another tip is to address any potential concerns the hiring manager might have. For example, if you’re applying for a position in a different industry than your current role, briefly explain the transferable skills you possess and why you’re confident that you can excel in the new industry. This can demonstrate your adaptability and eagerness to learn.

Finally, proofread your email carefully before sending. This cannot be stressed enough. Typos and grammatical errors can leave a negative impression, regardless of your qualifications. Attention to detail matters, so take the time to go through your email and double-check everything.

Sending a well-crafted email to a hiring manager can open doors that might otherwise have remained closed. By taking the time to personalize your message and highlighting your strengths, you stand out from other applicants and increase your chances of landing the job.

Part 10 Additional Resources to Help You Contact a Hiring Manager Directly

If you’re searching for additional resources to help you email a hiring manager directly, there are several websites and tools available. These resources may provide further guidance, inspiration for email templates, and advice for reaching out effectively.

• LinkedIn: This professional networking website offers a wealth of information on hiring managers, companies, and industries. Before sending an email, it’s a good idea to research the hiring manager on LinkedIn to find common connections or interests to include in your message. Additionally, LinkedIn has its own messaging system, which may be an optimal platform for reaching out. Related: Best LinkedIn Headlines for Job Seekers [Examples] and How to Respond to a Recruiter on LinkedIn [Examples]
• Grammarly: This online grammar checker serves as an indispensable tool when crafting your email. Enhance your message quality by eliminating grammatical errors and awkward phrasing. Grammarly can be added as a browser extension, ensuring your email is polished and professional.
• Hunter.io: When you struggle to find the hiring manager’s email address, Hunter.io can come to the rescue. This online tool helps you discover email addresses associated with specific companies, giving you the necessary information to directly reach out to the right person.

Taking advantage of these resources can improve your email’s effectiveness by making it more impactful, targeted, and professional. Good luck with your job search, and happy emailing!

Frequently Asked Questions

What are some effective subject lines for emailing a hiring manager directly?

Using an eye-catching and relevant subject line is crucial in getting your email noticed.

• Inquiry: [Job Title] Position at [Company Name]
• Application: [Your Name] for [Job Title] Position
• [Job Title] Candidate Seeking Opportunities
• Referred by [Person’s Name]: Application for [Job Title]

How can you find the hiring manager’s email address for a job application?

To find the hiring manager’s email address, you can:

1. Check the job posting for contact details.
2. Visit the company’s website and search for the manager’s name in the “About Us” or “Team” sections.
3. Use the company’s common email format to guess the address, e.g., firstname.lastname@company.com.
4. Utilize LinkedIn to find the hiring manager’s profile and look for their email address.
5. Try an email finder tool or service, such as Hunter or Voila Norbert.

Always verify through multiple sources to ensure accuracy.

What essential elements should be included in an email to a hiring manager?

When emailing a hiring manager, include these essential elements:

• An attention-grabbing subject line
• A respectful greeting (e.g., Dear [Hiring Manager’s Name])
• A brief introduction (who you are and the position you’re applying for)
• A concise summary of your experiences and qualifications relevant to the position
• A call to action (e.g., requesting an interview or further contact)
• A professional closing (e.g., Best regards, [Your Name])
• Your email signature with your contact information and any relevant links, such as your LinkedIn profile or online portfolio

Can you share an example of a follow-up email to a hiring manager after applying?

Subject: [Your Name] – Following Up on [Job Title] Application

Dear [Hiring Manager’s Name],

I hope this message finds you well. I wanted to follow up on my application for the [Job Title] position at [Company Name], submitted on [Date].

I am excited about this opportunity and believe my skills and experiences align well with the position’s requirements. I am confident that I can contribute to [Company Name]’s success.

Please let me know if there is any additional information I can provide or if you would like to schedule an interview to discuss my qualifications further.

Thank you for your time and consideration.

Best regards,

[Your Name] [Phone Number] [Email Address]

How should you tailor your email to get noticed by the hiring manager?

• Mention the job title and company name early in the email.
• Confirm your connection to the company, such as a mutual contact or event.
• Highlight your relevant skills and experiences for the specific job.
• Demonstrate your knowledge of the company, its goals, and its values.
• Be genuine, professional, and convey enthusiasm for the opportunity.

Personalizing your email shows the hiring manager that you are genuinely interested and have taken the time to research the role and company.

What are key tips for writing a persuasive message in an email to a hiring manager?

1. Be concise, yet informative – Aim for clarity and impact without overwhelming the reader.
2. Use strong verbs and active voice – Make your writing dynamic and action-oriented.
3. Quantify your achievements – Use specific numbers or percentages when describing your accomplishments.
4. Show personality and passion – Convey your enthusiasm for the role and company through your writing.
5. Proofread – Ensure proper grammar, spelling, and punctuation before sending.

With a well-crafted message, you can effectively convey your suitability for the job and create a lasting impression on the hiring manager.